Southwest Park and Recreation Training Institute 

 

64th Institute Partner / Sponsor Opportunities

About Us

The Southwest Park and Recreation Training Institute is a non-profit organization administered and operated by volunteering professionals from the Parks and Recreation field.  The Institute’s service area is defined as Oklahoma, Texas, and the surrounding six states (LA, AR, MO, KS, CO, and NM), and our overriding goal is the presentation and promotion of educational opportunities to meet the needs of Park and Recreation professionals, students, and lay supporters in our service area who are searching for new ways to improve their creativity, efficiency, and effectiveness.  The Institute was organized in 1955 with the fist meeting being held in 1956.  2019 will mark our 64th annual convocation.

About the Conference

The Institute meets annually officially starting on the Sunday of the first full weekend in February at Sequoyah Lodge – Sequoyah State Park in NE Oklahoma (some activities start as early as the preceding Friday).  The remote nature of this four-day event not only provides attendees exceptional opportunities to attend educational sessions, but also to network and exchange information with other SWPRTI members and vendors alike.  Total conference attendance (including speakers and exhibitors) typically is in the 200-250 range and provides ample opportunities for vendors to promote their products and build relationships as we strongly encourage our partners to be full members of the Institute and not just an exhibitor.

Conference Dates: February 3rd – 6th 2019

Location: Sequoyah State Park - Hulbert, OK

Conference Facilities: Sequoyah Lodge

Expenses:

    • Registration is included as described in the partnership packages
    • Lodging and meals are available through a room and board package with the lodge 

Schedule:

  • Friday

o   Informal gatherings start in the afternoon as Board Members and Committee Chairs begin to arrive

  • Saturday

o   Board Meeting (early afternoon)

o   Board Dinner (evening)

  • Sunday

o   Golf Tournament

o   Super Bowl Party

•   Monday

o   Opening General Session (morning)

o   Dedicated Exhibits Session (morning)

o   Educational Sessions (afternoon)

o   Breaks with Exhibitors

o   Partners’ Social (late afternoon)

o   Brag Night (evening)

o   Live Auction (evening)

  • Tuesday

o   Educational Sessions (all day)

o   Breaks with Exhibitors

o   President’s Reception (early evening)

o   Awards Banquet (evening)

  • Wednesday

o   Closing General Session (morning)

o   Board Meeting (morning)


How do you benefit?

Again, we strongly encourage our partners to be full members of the Institute and not just an exhibitor.  This increased interaction provides our partners the opportunity to cultivate more familial relationships with our members (your prospective clients).  Our conference schedule even has a dedicated session for partner / member engagement where partners are able to promote their products, knowledge, services and build relationships with those attending the Institute.  To further maximize partner / member interaction, session break refreshments are provided only in the exhibits area.

Our partnership packages have been designed with partner exposure in mind, and partnership opportunities are limited so as to reduce competition for conference attendees’ time and to give partners greater exposure to our members.  The varying partnership levels provide options for showcasing the value and benefit of your products and services, and partners are provided every opportunity to develop relationships with our members in a fun and relaxed setting.

Want to be involved?

Please review the partnership levels listed on the accompanying pages and let us know which one best meets your needs.  The 2019 SWPRTI Conference Support Committee is excited to offer you these opportunities.  If you should have any questions, please contact us at your convenience.

Thank you for your support!

Robert Townsend            rtownsend@cityofallen.org         214-509-4713

Tim Phillips                       tim.r.phillips.1956@gmail.com  


Partnership Opportunities

Platinum Partner Opportunities

    • Presenting Sponsor – $3,000  (only 1 available)

o   Includes all benefits of Gold level opportunities

o   Identification as “Presenting Sponsor” in all external communications (electronic and print)

o   Prominent use of company name and logo:

  • On all advertising materials
  • In all conference publications (i.e. postcards, schedules, etc.)
  • On Institute website and social media platforms with active links

o   A Presenting Sponsor banner with company name and logo to be displayed at/in:

     (upgrade from Gold level banners)

            • Lodge Lobby
            • Awards Banquet
            • All social activities (excluding fun run)
            • Brag Night

o   Speaking opportunity (5-7 minutes) at the opening general session

o   Complimentary conference exhibitor - reserved package (upgrade from discount)


Gold Partner Opportunities

  • Social Sponsor – $1,250 (only one available) (SOLD)

o  Includes all benefits of Silver level opportunities

o   A Social Sponsor Banner with company name and logo to be displayed at:

      (upgrade from Partners’ banner)

            • Awards Banquet
            • All social activities (excluding fun run & Brag Night)

o   Company name and logo

            • Placed on all advertising materials
            • Displayed and linked on website and social media platforms

o   Speaking opportunity (5-7 minutes) at the closing general session

o   Complimentary conference exhibitor - reserved package (upgrade from discount)

  • Refreshment & Brag Night Sponsor – $1,250 (only 1 available)

o   Includes all benefits of Silver level opportunities

o   A Brag Night & Refreshment Sponsor Banner with company name and logo to be displayed at:

      (upgrade from Partner's banner)

            • Awards Banquet
            • Brag Night
            • Exhibit area session break station
            • Social events (where refreshments are provided)

o   Company name and logo

            • Placed on all advertising materials
            • Displayed and linked on website and social media platforms

o   Speaking opportunity (5-7 minutes) at the closing general session

o   Complimentary conference exhibitor - reserved package (upgrade from discount)

Silver Partner Opportunities

  • Institute Sponsor – $500 (5 available)

o   Company name/logo included on Partners’ banner

o   Company name listed on Institute website and social media pages

o   50% discount on exhibit space


Bronze Partner Opportunities

  • Entertainment Sponsor - $250

o   Company listed on Partners’ banner


  • Conference Exhibitor (reserved) – $250 (Up to 20 Available)

o   Exhibitor Receives

            • Choice of available exhibit space
            • TWO(2) conference registrations (w/ full member benefits)
            • ONE(1) $30 Oklahoma State Parks gift certificate (applicable to lodge expenses)
            • TWO(2) admissions to the Partners’ Social
            • ONE(1) 5’ table and TWO(2) chairs

o   Exhibitor Requirements & Responsibilities

            • Provide TWO(2) door prize giveaways
            • Provide ONE(1) premium door prize giveaway
            • Set up may begin at any time after 12:00PM on Sunday, February 3, 2019; however, exhibit must be complete and open by 8:00AM, Monday, February 4, 2019.
            • Exhibits must remain open until 1:00PM on Tuesday, February 5, 2019. 
            • Exhibitors are responsible for all equipment and supplies for their booth.

o   Electricity can be provided at an additional cost.


  • Conference Exhibitor – $200 (Up to 20 Available)

o   Exhibitor Receives

            • Assigned exhibit space
            • ONE(1) conference registration (w/ full member benefits)
            • ONE(1) $20 Oklahoma State Parks gift certificate (applicable to lodge expenses)
            • ONE(1) admission to the Partners’ Social
            • ONE(1) 5’ table and TWO(2) chairs

o   Exhibitor Requirements & Responsibilities

            • Provide TWO(2) door prize giveaways
            • Set up may begin at any time after 12:00PM on Sunday, February 3, 2019; however, exhibit must be complete and open by 8:00AM, Monday, February 4, 2019.
            • Exhibits must remain open until 1:00PM on Tuesday, February 5, 2019.
            • Exhibitors are responsible for all equipment and supplies for their booth.

o   Electricity can be provided at an additional cost.


  • SWPRTI Park Planning and Maintenance Academy
o   Information about PPMA can be obtained at:
            • https://swprti.wildapricot.org/PPMA
o   Contact for PPMA partner/sponsorship opportunities:
            • Mendy Putman, PPMA Superintendent
   (719) 651-2125 mputman@swprti.org


2019 SWPRTI Partnership Sales Deck (PDF)

Partnership Exhibitor Agreement (PDF)

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